Senior Project Office Manager

Senior Project Office Manager

Standplaats: Amsterdam
Inzet: 40 uur per week
Aanvang: Zo spoedig mogelijk
Eind: 31-12-2010

Omschrijving opdracht:
De senior PMO moet een zelfstandige functieuitvoeren waarbij, naar het project team toe. De gevraagde kennis en ervaringvan Financial Planning en Controlling maakt het onderscheidend vermogenvoor de juiste kandidaat. De bedrijfs economische kant dus. Kandidaten dienen daarnaast enig postuur te hebben om tegenwicht te bieden indien nodig.

Technical knowledge - required:
Prince2, CMMi, Project Management Experience(Must have Prince 2 Particitioner or PMP) MSP and P3O knowledge, MicrosoftProject Proficiency

Social skills - required:
Communication skills

Language - required:  NL-ENG

Description tasks employee:
Progress Tracking and Reporting:
- Define Reporting Calendar inline with communication plan
- Adopt or decide on report formats to be used (existing) or design programmespecific report formats as required and develop reporting guidelines
- Track, analyse and report project status (planned versus actual)- effort,cost, schedule, milestone, KPI, business impacts, resources and relatedforecasts
- Verify information against base lined artefacts like PrID, PID, PMP,CFS and MSP
- Checks the Communication Plan for any other recipients of a status reportand sends it out
- Trigger any Risk or Issue based on deviations in plan

Change & Configuration Management:
- Create the project Configuration Management (CM) Plan
- Identify the programme/project configuration items (CIs)
- Create the Library Management System (LMS) in Sharepoint
- Authorize the work product baselines
- Perform Status Accounting
- Perform Configuration Management Audits
- Support in administration of change management of all baselined CIs
- Review and Approve changes to Configuration Items

Metrics Coordination:
- Define Programme/Project specific KPIs based on Programme and organizationinformation needs
- Consolidate Information from all Projects
- Analyse information and identifies trends for early-warnings or positiveimpact
- Prepares Metrics part of Programme-level Bi-weekly report
- Ensures that the report is communicated to Programme Team and actionsare identified for deviation or special events
- Provides feedback to the central PMO/PO team on measurement and suggestschanges

Process Assurance:
- Assist Programme/Project Managers to prepare and review the Quality ManagementPlan at Programme/Project level
- Provide inputs to the Programme Manager / Implementation Manager in creatingProcess Assurance Plan
- Verifying adherence to the AMS Standards, Processes and Procedures asper Process Assurance plan
- Verifying that all planned inspections and tests have taken place priorto release of Projects team deliverables as per Process Assurance plan
- Identifying, reporting and tracking any Projects non-conformances toagreed standards, plans and procedures
- Identifying, reporting and tracking any corrective action required onthe Projects
- Supporting continuous quality improvement on the Projects

Risk & Issue Management:
- Coordinate set up of tools required based on PMO standards
- Educate team members on adherence to process and usage of tools
- Monitor the Risk and Issue management and evaluate effectiveness of mitigation/correctiveactions
- Perform Quality checks on the process adherence and assist team in closingthe gaps through corrective actions

Financial Controlling
- Analyze budget versus Actuals and advise the Programme manager on anydeviation in relation to the deliverables of the programme
- Revision of Business case, as applicable
- Allocate General Ledger items to projects and review correctness of bookinglines
- Validate project spend
- Maintain the Programme in Clarity and PIT
- Monitor mutations in resource administration
- Administration of Comittments
- Report PO volume variances
- Report on project financials
- Coordinate finance review of Governance documents (together with thefinance department of OIB)
- Define and analyze the financial impact of changes in the Programme
- Close programme in administrations
- Provide a breakdown of the final Programme costs against the PRID asan input to the End Programme Report

Financial Planning
- Provide support in set up of the financials of Governance documention(PID's, PRID, Change requests, etc)
- Perform Cost Benefit Analysis to be translated in a CFS
- Advise and support the Programme manager in setting up the financialbusiness case
- Support the Programme manager in calculating and validating the baselineimpact
- Define and set up the governance structure in Clarity
- Set up time registration as per ING tooling guidelines
- Compile the budget breakdown and demand and supply approval process inClarity
- Set up resource administration
- Set up contract administration
- Define Reporting Calendar inline with the Communication Plan